Glossary entry (derived from question below)
Spanish term or phrase:
baja de factura
English translation:
cancellation of the invoice; withdrawal of the invoice; voiding of the invoice; de-registering of the invoice
Added to glossary by
TechLawDC
Aug 13, 2020 09:32
3 yrs ago
29 viewers *
Spanish term
baja de factura
Spanish to English
Bus/Financial
Accounting
Online billing, EDI, taxation
SPAIN and LatAm. I've looked in the glossaries and elsewhere, but I'm simply looking for suggestions as to the best way to translate "baja" in this specific context:
"El registro de la factura enviada previamente y que no procede se dará de baja (mensaje “baja de factura”) identificando el número de la factura original.
En el caso de que proceda emitir una nueva factura correcta se deberá registrar con un alta (A0) y con un número de factura o fecha de expedición diferente."
NB: I'm posting as a PRO query, because I would like to brainstorm some professionals. However, if you think it is non-pro, could you please post a suggestion anyway, rather than just pooh-poohing my post out of hand? Thank you in advance.
"El registro de la factura enviada previamente y que no procede se dará de baja (mensaje “baja de factura”) identificando el número de la factura original.
En el caso de que proceda emitir una nueva factura correcta se deberá registrar con un alta (A0) y con un número de factura o fecha de expedición diferente."
NB: I'm posting as a PRO query, because I would like to brainstorm some professionals. However, if you think it is non-pro, could you please post a suggestion anyway, rather than just pooh-poohing my post out of hand? Thank you in advance.
Proposed translations
(English)
| 4 +4 | cancellation of the invoice; withdrawal of the invoice |
TechLawDC
|
| 4 | de-registration of invoice; to be taken out of the system |
Adrian MM.
|
| 3 +1 | voiding an invoice / voided invoice |
Robert Carter
|
Change log
Aug 15, 2020 14:35: TechLawDC Created KOG entry
Proposed translations
+4
8 mins
Selected
cancellation of the invoice; withdrawal of the invoice
"the invoice" here being the invoice that no procede (was disregarded or was inapplicable etc.).
Note from asker:
| Tx for the swift response! |
Peer comment(s):
| agree |
Toni Castano
3 mins
|
| agree |
Graciela Silvia Parma
: Cancellation of the invoice
1 hr
|
| agree |
Antonella Perazzoni
7 hrs
|
| agree |
Luis M. Sosa
11 hrs
|
4 KudoZ points awarded for this answer.
Comment: "Thanks to everyone who chipped in on this one."
22 mins
Adrian MM.
Austria
Austria
Native in English
Specializes in field
Austria
Retd.T&I, Barrister & Austro-Advokat
Native in: English (Variants: British, Scottish) 
Works in: Spanish to English, English to Spanish, French to English, and 5 more.
Related KudoZ points
:
75
Spanish term (edited):
baja de factura; se dará de baja
de-registration of invoice; to be taken out of the system
Yes, indeed, darse de alta and de baja are perennial bugbears.
Countermanding is not very different from cancellation and is the term we in London used for legal briefs, in the export dept. - and of translation mega-jobs coming inhouse !
De-commissioning works none too well for a bill.
Countermanding is not very different from cancellation and is the term we in London used for legal briefs, in the export dept. - and of translation mega-jobs coming inhouse !
De-commissioning works none too well for a bill.
Note from asker:
| Cheers Adrian. I sometimes use "de/register" for baja/alta elsewhere... It's all grist to the mill :-) |
+1
10 hrs
Robert Carter
Mexico
Mexico
Native in English
Works in field
Mexico
Translating full-time since 1998
Native in: English (Variant: British) 
Works in: Spanish to English
Related KudoZ points
:
60
voiding an invoice / voided invoice
Per the discussion, and depending on the context.
"You can void or delete an invoice you created for a customer, as long as the invoice has not already been partially or fully paid. When you void an invoice, you will still see a record of the voided invoice. A deleted invoice will be hidden from your reports. For more details, see Void or Delete a Transaction: What’s the difference?"
https://www.patriotsoftware.com/accounting/training/help/voi...
"You can void or delete an invoice you created for a customer, as long as the invoice has not already been partially or fully paid. When you void an invoice, you will still see a record of the voided invoice. A deleted invoice will be hidden from your reports. For more details, see Void or Delete a Transaction: What’s the difference?"
https://www.patriotsoftware.com/accounting/training/help/voi...
Discussion
2. When I looked through the Google hits for "voiding" I identified a high proportion of unauthoritative authors and authors writing in "international English" and/or "European English" (aka non-English). Also software contexts (not excluding QuickBooks), where the author is fond of creating, and advantageously does create, his/her own idiosyncratic vocabulary.
Accounting applications often use the terms "voiding" or "deletion":
You sometimes make a mistake in creating an invoice – you have to eliminate it from your books. There are 2 (two) ways to do this:
1. Deleting, or
2. Voiding it.
When you delete an invoice, QuickBooks really deletes all related transactions and reports, removing it from your books without traces. This will muddy your books even deeper when you don’t know exactly what you are deleting.
When you void an invoice, QuickBooks resets the transaction value to 0 (zero) dollar – making it nonexistent to your account and customer balance. It does not erase the invoice number, so you can account for it.
http://www.expressbooks.ca/blog/254-deleting-vs-voiding-invo...
There are tons of examples online, so I really have no idea how anyone can say it's unidiomatic. The question is, is "voiding" the correct meaning here, or does "baja" instead mean "deletion" (de-registration, per Adrian), or as TechLaw DC suggested, "cancellation"?
933000 Google hits: "cancelling the invoice" (not to mention "canceling the invoice).
433000 Google hits: "voiding the invoice".
Voiding means invalidating. In the present case there was no retroactive invalidation, merely a change, namely canceling the old invoice and sending a new one.
"Voiding" carries the connotation of appealing through a court or arbitrator.
"You can void or delete an invoice you created for a customer, as long as the invoice has not already been partially or fully paid. When you void an invoice, you will still see a record of the voided invoice. A deleted invoice will be hidden from your reports. For more details, see Void or Delete a Transaction: What’s the difference?"
https://www.patriotsoftware.com/accounting/training/help/voi...
https://dpej.rae.es/lema/cancelar
Cancelar
Anular, hacer ineficaz un instrumento público (dam..., they don´t allow to copy and paste anymore :-( ).
https://www.agenciatributaria.es/AEAT.internet/en_gb/Inicio/...
And yes, I agree with you, clearly a PRO question.